Chapman and Cutler LLP is seeking a Records Center Manager to join our administrative team in Chicago. This is an outstanding leadership opportunity for an individual with records management or information governance experience as well as supervisory skills and customer service aptitude.
Primary responsibilities include, but are not limited to, the following:
Supervise Records Center Department staff, make staffing recommendations, set performance expectations and complete annual performance reviews.
Oversee data entry; process New Matter Intake; coordinate conflicts checking with the Conflicts Partner.
Provide oversight and processing of new business data entry in Firm’s financial systems, conflicts systems and departmental databases as well as necessary subsequent updates.
Assist the Firm’s General Counsel, Conflicts Partner and the Practicing Standards Committee with various special projects and surveys related to professional liability compliance and the Office of the General Counsel.
Assist the Firm’s Illinois Public Finance Group with procedures and filings related to Illinois Lobbyist Registration (designated as Authorized Agent).
Supervise processing of and preparation of physical files for storage, retrieval and distribution as necessary, including coordination of activities with off-site records storage vendors.
Manages compliance with the Firm’s Records Management program, including working closely with General Counsel regarding document retention policies, monitoring relevant changes in law and client requirements.
Secures hard-copy files subject to ethical and confidential screens.
Process and coordinate matter records for departing and incoming attorneys.
Minimum qualifications are as follows:
At least five years of experience in records management, information governance or a related field, preferably in a law firm setting; professional designation as a Certified Records Manager/CRM is a plus.
Proficiency in records or content management, including file security and file audits.
Familiarity with Records Management software and implementation, including conversion of data.
Excellent communication skills.
Prior supervisory/management experience.
Ability to competently handle competing priorities and tasks while working under pressure.
Customer service aptitude.
To apply, please submit a cover letter and resume. All applicants will be considered; however, the hiring decision will be made based on qualifications for the position.
Chapman and Cutler LLP is an Equal Opportunity Employer M/F/D/V/SO.
Since our founding in 1913, Chapman and Cutler has focused on finance. We have represented market participants in all aspects of banking, corporate finance and securities, and public finance transactions since our inception.
Our firm consistently develops innovative and practical legal solutions for complex financial transactions. In addition to traditional financings, we are widely recognized... for our experience in specific areas of finance, including leveraged leasing and other lease finance, asset securitization, and pooled investment products including defined portfolios and mutual funds. As part of our finance-oriented practice, Chapman represents creditors, indenture trustees and other financial market participants in bankruptcy proceedings, workouts and restructurings. In the area of public finance, our firm ranks among the leading law firms in the country serving as bond, underwriter's and disclosure counsel.
To complement Chapman's finance focus, we have a substantial general corporate practice involving the representation of business entities in mergers and acquisitions, divestitures, joint ventures, employee benefits, environmental, administrative and regulatory law, and litigation. We also provide personalized estate and gift planning, traditional probate legal services and sophisticated tax planning.
We invite you to explore what makes us unique, our work with clients, our talented people, and our insight and perspective.