The Practice Group Administrative Manager manages the operations of a practice sub-group, ensuring consistent processes and procedures are followed by the work group. Coordinate with office administrators and firm administrative departments regarding staffing, facilities and systems development/maintenance. Supervise all sub-group staff personnel, with particular emphasis on organizing work, establishing priorities, handling problems, and driving process improvements. Maintain positive contact with internal and external clients and observe confidentiality of all client matters and issues.
Primary job responsibilities may include:
Manage the daily operation of a practice sub-group, coordinating the oversight of the sub-group's operation relating to its finance, human resource, facilities and systems functions.
Coordinate with the Practice Group Business Manager in accumulating statistical information and preparing financial reports, approving payment of bills and expense reports, reconciling administrative expenses, and analyzing budget variances.
Monitor sub-group attorney time reporting; analyze client workload reports; monitor billings and collections.
Interview, screen, and work with office administrators in hiring applicants for sub-group staff positions, evaluating performance and recommending salary changes for sub-group staff at least annually.
Coordinate with office administrators and Human Resources when counseling employees who are not meeting standards.
Conduct regularly scheduled visits to the San Francisco office, with occasional travel to other offices where we have sub-group staff personnel or client contacts.
Regulate workflow within the sub-group and workload of individual staff members. Ensure adequate coverage for absences or overflow situations.
Develop support staff by instructing and training in methods and techniques, law firm operations and leadership skills specific to the area of assignment.
Conduct weekly leadership meetings to address administrative items and provide status on strategic initiatives.
The ideal candidate will have demonstrated leadership skills such as organizing, problem solving, and planning, controlling and decision-making necessary for the effective administrative management of the practice sub-group. Proven capabilities in working with a busy, dynamic and demanding principle. Willingness to work flexibly and outside office hours to address urgent principle requests and subgroup needs. Generalist ability in all aspects of business management. Ability to express oneself effectively, both orally and in writing. As well as, the ability to establish effective working relationships throughout operational groups. The candidate must demonstrate confidentiality and resourcefulness. Thorough knowledge of accounting methods and procedures is a plus.
This position requires a BA degree in Business Administration or related field and two to three years progressively responsible management experience, preferably in a law firm or other professional environment. Prior attorney or paralegal experience helpful. This position may be located in Los Angeles, San Francisco, or Seattle.
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