Attorney Professional Development, Professional Legal Management
This non-exempt position functions as an integral part of the Attorney Development (AD) department and its broader mission of attorney training, feedback, retention and promotion. The Assistant will have primary responsibility for day-to-day tasks (routine scheduling, travel arrangements, expense reports, document creation and editing, etc.), but will also assist with ongoing initiatives, including training programs and review meetings (including responsibility for room reservations, material preparation, catering, and coordinating audio/visual needs) and special projects.
This position is located in the Dallas office.
Coordinate scheduling and logistical aspects of Haynes and Boone’s biannual review process, including scheduling meetings and attorney reviews for in-person and dial-in meetings across multiple offices and time zones, with a focus on participant and room availability, as well as technological, audio/visual and other special needs.
Make travel arrangements (hotel, flight, car rental), including complex itineraries and last-minute changes, and ensure timely expense reimbursement for AD members.
Prepare hard-copy and electronic materials for all meetings, including staff meetings, leadership meetings and review meetings (both individual and group). Maintain AD calendar and agendas related to same.
Own and update AD calendar, new lateral attorney hire documents and binder, review comments document, and other core AD documents, with special attention to conforming changes (i.e., changes that affect multiple documents or processes), as well as other circumstances that should be recognized as having impact on these documents (including departures, changes to various processes or committees, etc).
Assist training team with needs related to room reservations, facilities set-up, materials and catering for programs, including, but not limited to, HayBoo U and the Midlevel Seminar. In addition to advance event-planning related duties, also provide, on an as-needed basis, day-of support for programs, including nametags, room configuration, etc.
Act as the administrative lead for the firm’s multi-part training program for attorneys, the Public Speaking Workshop. Duties include room reservations, invitations, management of technology and recording under changing circumstances (based on office location), liaising with local office support on logistical details, preparing materials, etc.
Draft, review and edit emails, Outlook invitations and other internal documents for distribution.
Work independently on special, nonrecurring and ongoing projects, including but not limited to the aforementioned projects listed above.
The Attorney Development Assistant will report directly to the Senior Manager of Attorney Development, while also supporting the Director of Attorney Development, the Attorney Development Manager, and the rest of the Attorney Development team.
Excellent attention to detail, with an organized mind, sense of urgency, and ability to independently problem-solve.
Ability to work under pressure in a fast-paced environment, using good judgment.
Proactive and able to work independently to maintain lists, process paperwork, etc. without prompting.
Strong verbal and written communication skills.
Ability to work in a professional manner and to adapt to diverse audiences (i.e. partners, associates, staff, etc.).
Ability to maintain confidentiality and exercise a high standard of discretion.
Excellent knowledge of Microsoft Office applications (i.e. Word, Excel, Outlook and PowerPoint).
Ability to work extended hours when necessary.
Candidate must possess strong attention to detail skills. This individual has a vital role in ensuring the seamless execution of the firm’s talent development processes, and must be able to think and work independently with minimal supervision.
Bachelor’s Degree, including but not limited to communications, management, business management or organizational development.
Position remains stationary at least 85% of the time. This position requires constant communication and exchange of information with the AD department as well as Firm attorney. This position must be able to inspect and observe information on a computer screen at least 80% of the time.
Office environment. Occasional overtime required.
Internal Number: 1417
About Haynes and Boone, LLP
Haynes and Boone, LLP is one of the American Lawyer top 100 law firms, with more than 600 lawyers in 15 offices and 40 major legal practices. We are among the largest firms based in the United States. Our growth has been driven by our client service strengths, especially our problem-solving acumen and our ability to collaborate with clients.
It is our mission to be a preeminent law firm that serves clients globally on sophisticated legal matters while maintaining a special culture founded on teamwork, a healthy work environment, and a strong work ethic. While every law firm believes culture is an important component of success, our culture is truly unique. Our culture is defined by our collaborative work environment and by putting the interests of our clients first. It focuses on teamwork, an environment of mutual respect, and a long-term view that supports investing in the future and the success of Haynes and Boone as an outstanding professional service institution.