The Legal Personnel Assistant will assist with general legal personnel duties, as well as administration of the Firm's diversity & inclusion, Partner mentor and associate advisor programs.
This position is located in our New York office. We offer a competitive salary and excellent benefits including medical, dental, vision care, 401(k), and health club privileges.
Handling administrative tasks such as answering phones, file maintenance, distributing mail, scheduling meetings and creating applicable agendas, ordering gifts and submitting expenses;
Assisting entire team with logistical aspects of cyclical tasks, projects and programs;
Coordinating the associate departure process and updating departure policies and processes, as needed;
Processing paperwork for charitable contributions made in connection with the Firm’s sponsorship of diversity-related events;
Drafting various forms of written communication including offer/acceptance letters, immigration letters, employment verification letters and letters to obtain certificates of good standing, as well as internal and external emails;
Processing partner bar dues, relocation and miscellaneous invoices;
Coordinating distribution of American Express cards and corresponding policy;
Coordinating professional photography sessions for lawyers and Administrative Managers;
Reviewing and analyzing different sections of the Legal Personnel budget on a monthly basis;
Preparing distribution for Corporate and Litigation caucus;
Reviewing and following up with departed associates regarding expenses reports;
Conducting tours for new and visiting associates;
Assisting with new arrival on-boarding: orientation, biographies, and schedules;
Identifying associates who indicate future clerkship plans and consulting with Managing Partners regarding associates departing for clerkships;
Preparing law related affidavits for admission to the bar;
Tracking bar exam results and admission, and collecting certificates of good standing for New York and other State/Country admissions;
Assisting with recruiting efforts, as needed; and
Performing other duties as assigned.
Bachelor’s degree and 2+ years of applicable administrative work experience;
Ability to work and interact with attorneys at all levels;
Ability to gain strong knowledge of the Firm, its culture, practices and policies;
Ability to deal discreetly with confidential information;
Excellent writing and communication skills, in addition to superior judgment;
Computer applications including Word, Excel, Lotus Notes and ability to learn other Legal Personnel and Recruiting applications built specifically for the Firm;
Ability to work well under pressure and coordinate several activities at one time;
Capable of solving problems and meeting deadlines; and
Flexibility to work overtime when needed.
About Cravath, Swaine & Moore LLP
Cravath, Swaine & Moore LLP is one of the preeminent law firms in the world, with a long-established reputation for superior legal work. For nearly 200 years, our Firm has been building a tradition of excellence by handling the most challenging assignments for the most interesting clients.
Cravath has often been referred to as the quintessential United States law firm, and while our work is often international in nature, our roots have placed us alongside some of the most important events in the country's history.