Ropes & Gray LLP is a preeminent global law firm focused on providing the highest-quality advice on our clients’ critical legal and business issues. Our global team of 2,500 talented professionals regularly helps clients meet high-stakes challenges, solve complex problems and achieve key goals. These colleagues work together across a global office network that includes offices in Boston, Chicago, Hong Kong, London, New York, San Francisco, Seoul, Shanghai, Silicon Valley, Tokyo and Washington, D.C.
We are a contemporary firm that can bring more than 150 years of legal and institutional history to bear on the challenges clients face in today’s 24/7 global business environment. Our collaborative approach gives our clients—which include many of the world’s most respected companies and institutions—ready access to leading corporate, litigation, transactional and regulatory lawyers whose knowledge and experience span industries and geographies.
With an international presence, we focus on a number of key industries, including private equity; asset management; life sciences and health care; investment banking; technology, media and telecommunications; and consumer and retail. Our clients include global industry leaders, financial institutions, investment firms, private equity firms, hospitals and health care organizations, educational institutions, and individuals.
We have consistently been recognized for our leading practices in many areas, including private equity, M&A, finance, asset management, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring.
Ropes & Gray is an equal opportunity employer.
The Attorney Development Specialist (“ADS”) works closely with the Senior Attorney Development Managers and the Attorney Development Managers (together, the “ADMs”) to provide critical support for associate development and the staffing process. Working in a fast-paced environment, which requires direct contact with attorneys and staff, the ADS is responsible for associate staffing and utilizing viDesktop and other systems. Staffing decisions are made in conjunction with ADMs and the Attorney Development Partners (“ADPs”) and take into account factors such as associate utilization rates, associate professional development, partner and client needs, and larger firm goals such as diversity and effective cross-office staffing. The ADS may assist with other projects and processes related to associate staffing and workforce allocation, as well as with other projects and processes related to Attorney Development & Diversity and Human Resources.
1. Responsible for meeting staffing needs in a fast-paced environment and working collaboratively with ADPs and ADMs to ensure staffing requests are met in a thoughtful, efficient manner. Providing appropriate staffing in response to requests requires close attention to and monitoring of associate availability, associate experience and professional development, and associate retention.
2. Responsible for assisting the development of an efficient staffing function, documenting the requirements and working with technical staff and ADMs to implement these requirements.
3. Supports ADMs and practice groups by gathering, organizing and regularly disseminating associate information related to assignment system information, hours reports, deal staffing, work experience, associate availability and performance feedback.
4. Performs other work-related duties as assigned.
Demonstrates the ability to maintain the strict confidentiality of the firm’s internal and personnel affairs and information.
Understands details within a larger context and possesses excellent attention to detail.
Thrives in a dynamic, fast-paced, deadline-driven environment and comfortable with ambiguity.
Demonstrates excellent problem-solving skills and a high level of responsiveness.
Has ability to interact effectively and sensitively with all levels of personnel, including attorneys, management staff and support staff.
Demonstrates a positive, proactive and self-directed approach.
Works independently as well as within a team environment; both with strong follow up and follow through abilities to ensure work is completed appropriately.
Responds quickly and positively to shifting demands and opportunities; able to work under tight deadlines and handle multiple, detailed tasks.
Able to plan, organize and carry out multiple related activities.
Able to work in a multiple office environment across geographies.
Able to work effectively in a culturally and educationally diverse environment.
EDUCATION, EXPERIENCE AND SKILLS REQUIRED:
Bachelor’s or other undergraduate degree required.Minimum of 4 to 7 years experience in HR, HR Systems, Business Analysis, IT or related field required.
Established proficiency in the use of computer programs including Microsoft Office, particularly Excel.Knowledge of electronic databases, viDesktop and Survey Monkey a plus.
Proven dedication to excellence in customer service.
Excellent attention to detail.
Prioritizes and multitasks for efficient and effective work production.
Establishes and follows needed procedures.
Understands processes and how complex systems are interrelated.
Excellent typing, written and verbal communication skills required.
Understanding of and familiarity with the diverse practice areas within a large law firm a plus.
Incumbent is expected to work the hours necessary to fulfill the responsibilities of the position. Staffing coverage must be provided on evenings and weekends. The above job description is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements. Firm management reserves the right to amend and change responsibilities to meet business and organizational needs.