This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for an experienced Legal Assistant to join our Trademark, Entertainment & Advertising team in our New York office.
This position is responsible for providing legal secretarial/administrative support to our team of Trademark, Entertainment and Advertising Partners and Associates. Focus on client billing, new matter intake, revising contracts, file maintenance, client contact, coordinating schedules, making travel arrangements and providing secretarial and administrative assistance as needed.
At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion and innovation.
In this role, you will:
Draft, type, proofread and edit correspondence and documents (e.g., contracts, agreements and other legal documents) under time sensitive deadlines
Enter attorney time, process and review monthly bills. High focus on client billing including primary liaison for attorney with the Accounting Department as it relates to client bills
Schedule appointments and maintain calendars; anticipate conflicts and proactively manage schedule changes. Make travel arrangements and set up conference calls
Maintain correspondence and other legal documents, both paper form and in electronic format (through NetDocs document management system)
Take initiative, with attorneys’ permission, to review and save e-mail, delegate to other parties or escalate to attorney for action as appropriate
Respond to attorney/clients needs with a sense of urgency, ensuring resolution with appropriate follow-up, (e.g., via telephone, e-mail and in person)
Work with attorneys to prioritize, organize and relieve them of administrative tasks
Demonstrate expertise in department-specific topics, procedures and software, (e.g., Aderant Billing, new matter intake and conflicts procedures)
Make arrangements for messenger, overnight delivery or courier services as needed; provide assistance to other attorneys and staff on other projects as needed
Maintain regular and consistent attendance and punctuality. Adhere to schedule by being timely on breaks, lunches and meetings
Join us if you have:
7+ years’ experience as a legal secretary or executive assistant required; familiarity with law firm billing processes is a plus
Demonstrated strong word processing and computer skills; proficient understanding of MS Word, MS Excel and MS Outlook required, experience with all MS Office 2010 products preferred. Proofreading, NetDocs and PowerPoint skills desired
Demonstrated ability to type 50 wpm on word processing equipment with a high degree of accuracy
Exceptional organizational skills required; ability to multi-task, work under pressure and meet conflicting deadlines
Demonstrate the ability to communicate with finesse, use tact, diplomacy and discretion with firm contacts and clients
Willing to work in a team-oriented, service environment; display willingness to share firm and technical knowledge with others
High degree of attention to detail as well as initiative to learn new skills that will contribute to enhanced performance of their role
Firm commitment to providing customer service excellence
While performing the duties of this job, the employee is regularly required to feel and reach with hands and arms and frequently required to sit, stand, walk and occasionally stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.
This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.
Davis Wright Tremaine LLP believes that embracing diversity and inclusion brings out the best of what each individual has to offer and inspires us to build strong and lasting connections with each other, our clients, and our communities. We are committed to promoting a diverse workforce and inclusive environment where every employee has the right to work in surroundings that are free from all forms of unlawful discrimination. It is our policy to hire, promote, transfer, terminate, and make all employment-related decisions without regard to an employee’s sex (including pregnancy, childbirth, breastfeeding, or related medical condition), race, color, ancestry, sexual orientation, gender, gender identity, gender expression, national origin, religious creed, age, marital status, physical or mental disability, genetic information, medical condition, military condition, military or veteran status or any other basis prohibited by applicable local, state, or federal laws.
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About Davis Wright Tremaine LLP
The List that Shaped a Legacy
Davis Wright Tremaine is dedicated to providing excellent legal services, and delivering them in a manner customized to each client’s particular needs and preferences.
This commitment has remained intact for decades as the firm has grown across the nation and to China. Today, Davis Wright is a full-service firm with approximately 500 lawyers in nine offices on the east and west coasts of the United States and in Shanghai. We are recognized for excellence in a broad number of areas, with 89 of our attorneys across 31 practice areas cited as leaders in their fields in the most recent Chambers USA guide, and over 140 of our attorneys across 56 practice areas included in the 2015 edition of "The Best Lawyers in America."
Focused on the Future
While we honor and have great regard for our history, Davis Wright is focused on the future of providing legal services. We believe the future will reward those lawyers and firms that innovate and persist in tuning their services to the real-life, changing business needs of their clients. The ability to deliver customized excellence is based on listening to and understanding our clients, and being sufficien...tly flexible to adapt our approach to the client’s needs in the context of the particular situation in which we were hired. That involves talking with our clients, learning what their success measures are, and collaborating with them to ensure our service helps them accomplish those measures.
This always involves excellent lawyering but it also includes:
deep industry knowledge,
gains in efficiency in performing work that does not require a customized solution, or
the application of technology to reduce cycle time and improve quality.
How We Work with Clients
We use a number of techniques to ensure we understand our clients. We use client teams to enhance communication and collaboration among our lawyers, to advance our understanding of our clients’ business objectives, and to confirm with clients that our service model is aligned with their needs. Each year, we conduct dozens of face-to-face client service interviews, led by senior members of the firm, to solicit specific feedback on our lawyers and work, and to understand how, from the client’s perspective, we can improve. And, on a daily basis, we expect our lawyers to deliver value that includes not just excellent legal service but also business insight, user-friendliness, and flawless support.
We believe the way we work with clients is a distinctive feature of the firm and we make it a priority to reinforce its importance.
Teams That Collaborate
In terms of our services, we supplement depth and strength in the core legal functions of litigation, business transactions, intellectual property, and employment with nationally-recognized, broadly-based teams focused on a number of highly regulated industries—including communications, media, financial services, health care, energy, and hospitality. These teams collaborate effectively to provide a unified legal solution that is well-informed by the particular business and regulatory circumstances that influence our clients’ businesses and the legal work they need.
We focus on what we do extremely well. This means we will not be all things to all clients, but that they will place a high value on their relationship with Davis Wright.