The Andrew W. Mellon Foundation (“Foundation”) believes that the arts and humanities are where we express our complex humanity, and we believe that everyone deserves the beauty, transcendence, and freedom to be found there. Through our grants, we seek to build just communities enriched by meaning and empowered by critical thinking, where ideas and imagination can thrive. We make grants in four core program areas: Higher Learning, Arts and Culture, Public Knowledge, and Humanities in Place. The Foundation seeks a paralegal to support the work of the Office of the Executive Vice President, Chief Operating Officer, General Counsel & Secretary (“COO”).
We are seeking a proactive, conscientious, collaborative paralegal with well-honed communication skills (written and verbal), organizational skills, and excellent judgment to support legal, contract management, and grant management work of the Foundation on a full-time basis. The ideal candidate will have experience with and knowledge of contract management processes and workflows, legal recordkeeping, and other project management-related tasks. The work is detail-oriented and time-sensitive, and the paralegal will need to be adaptable, timely, and able to multi-task and work with diverse teams.
The paralegal will report to the Deputy General Counsel and work under their general supervision, in addition to responding to requests from all Foundation attorneys. The paralegal will also work collaboratively with the COO’s team of grant management, grant accounting, and data management staff, as well as staff throughout the Foundation. Among varied responsibilities, the paralegal will:
Assist the legal team with contract generation, review, and execution.
Maintain, update, and track documents in contract management system, including inputting metadata and generating reports.
Draft and proofread various legal documentation, such as board resolutions and minutes, memoranda, and correspondence.
Conduct research projects, including legal, industry, and historical research.
Participate in system-related projects and implementations, such as contract management system updates and a new database system for tracking intellectual property.
Participate in the development and updating of policies and procedures, and the preparation of training materials and presentations.
Assist with compliance tracking in connection with Foundation’s governance policies.
Assist with proofreading and assembly of quarterly grant docket materials and other board materials.
Provide administrative support for attorneys, including assisting with coordination of workflow in the department and scheduling meetings.
Complete special projects and other assignments as requested.
Required Skills and Experience
A Bachelor’s degree and minimum 2 years of previous paralegal or similar experience.
Excellent communication skills (oral and written) and interpersonal skills.
Technologically savvy, including proficiency in using MS Office Suite and online research tools, and a demonstrated ability to quickly learn new tools and systems.
Outstanding work ethic, organizational skills, and attention to detail.
Ability to manage multiple projects effectively and efficiently, and to meet tight deadlines in a fast-paced work environment.
Demonstrated professionalism, sound judgment, discretion, and diplomacy.
Ability to work both independently and collaboratively with colleagues.
Ability to proactively anticipate and act upon the legal work of the Foundation.
Appreciation for a friendly and collegial work environment.
Familiarity/knowledge of foundations and/or with the grantmaking process and/or foundation operations a plus.
The Foundation is an equal opportunity employer that offers a competitive salary, outstanding benefits, and excellent working conditions.
Candidates should apply by submitting a thoughtful cover letter describing fit for the position together with a resume to: Paralegal
The Foundation will consider each response carefully, but only contact those individuals it believes are most qualified for the position.
About The Andrew W. Mellon Foundation
The Andrew W. Mellon Foundation believes that the arts and humanities are where we express our complex humanity, and we believe that everyone deserves the beauty, transcendence, and freedom to be found there. Through our grants, we seek to build just communities enriched by meaning and empowered by critical thinking, where ideas and imagination can thrive.