WilmerHale is a leading, full-service international law firm with 1,000 lawyers located throughout 13 offices in the United States, Europe and Asia. Our lawyers work at the intersection of government, technology and business, and we remain committed to our guiding principles of providing quality, excellent legal and client services; developing diversity among our lawyers and staff and cultivating an environment that promotes an ambitious spirit, collaboration and collegiality by drawing on the extraordinary talents and dynamic experience of our lawyers. Our goal is to reflect the diversity of our clients and the communities in which we practice.

What You Will Be Doing

Responsible for supporting the effective, efficient, and consistent delivery of programs and projects in alignment with the Firm’s overall competency-based talent management program for lawyers, primarily focusing on legal personnel in the Washington, DC office.

About the Role

• In collaboration with the Legal Personnel team, coordinates the semi-annual evaluation processes for associates, senior associates, counsel, special counsel, discovery attorneys, Attorneys, and staff attorneys.
• In collaboration with the Legal Personnel Manager, cultivates strong working relationships with and provides ongoing support, guidance, and assistance to members of the Associates, Senior Associates and Counsel Committees and to their associate and counsel mentees.
• Provides support to both the Director of Diversity, Equity and Inclusion on various initiatives, including responding to RFP’s and other requests for data, as well as other projects supporting Diversity and Inclusion at the firm.
• Collaborates with US Recruiting, provides support for the summer associate program, on-campus interview season, and attorney orientations.
• In collaboration with the Recruiting team, coordinates aspects of the arrival process for lateral hires, incoming attorneys, staff attorneys, and technology specialists.
• Coordinates all aspects of the attorney departure and transition process. Assists Legal Personnel Manager with exit interview analysis.
• In collaboration with the Legal Personnel team, coordinates the annual attorney compensation process.
• Compiles and analyzes statistical information and creates necessary reports to assist with various information requests and survey submissions.
• Assists with planning and coordinating various firm-wide and local Women’s Leadership programs, events, and meetings, including securing of meeting rooms, meeting room preparation, on-site coordination, and trouble shooting. Provide general support to the Women’s Leadership Initiative and maintain Washington, DC WLI networking circles.
• Assists with the legal development and training programs for attorneys including new attorneys and summer associates.
• Responsible for developing a comprehensive knowledge of all firm policies and practices as it relates to attorneys and works to ensure the appropriate implementation of each.
• Updates PeopleSoft as needed. Maintains all attorney personnel information, files, and records to ensure accuracy and confidentiality of the same.
• Learns and understands the firm's leave and reduced hours policies. Takes the lead on communication with attorneys regarding leaves. Closely tracks leave and reduced hours' time.
• Completes monthly reporting for attorneys not admitted to practice and conducts necessary follow up to ensure individual compliance.
• Works with various individuals within the firm to ensure the appropriate reimbursement of expenses as well as tracking and paying of vendor bills in accordance with firm policies.
• In alignment with the firm’s strategic goals, objectives, and initiatives, assists with the annual budget preparation and monthly monitoring of accounts, anticipates and resolves discrepancies, handles related payments, reimbursements, and issues.
• Assumes other duties and responsibilities as assigned.    

Contributes to the Firm’s Service Excellence initiative to consistently improve its image internally and externally. Display professionalism, quality service and a “can do” attitude to internal members/departments of the firm as well as external clients and vendors via electronic and print correspondence, over the telephone and in-person

Your Qualifications/What You Will Bring

• Strong attention to detail, excellent written and analytical skills, and ability to multi-task and take initiative are required.
• Strong oral communication and inter-personal skills are required.
• Ability to work in a team environment is critical. Motivation and drive are important.
• Successful time management skills are required.
• Strong data analysis skills are required, including the ability to compile, review and determine logical conclusions or recommendations based on data or information that is varied in content or format.
• Excellent technical skills required, including proficiency in Microsoft Outlook, Excel, Word, and PowerPoint. Proficiency in talent management software systems preferred such as viDesktop and PeopleSoft.

Education:

• Bachelor’s degree or equivalent experience is required.

Experience:

• One to three years of experience, preferably in law firm or other professional services firm.
• Experience working in a professional environment and interfacing with significantly senior colleagues is required.
• Prior experience working independently or with little supervision on some projects.

WilmerHale is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, gender, sexual orientation, gender identity, national origin or ancestry, age, disability or veteran status, or other protected status.