We are searching for an experienced event planner to help us manage our internal and external client-facing events with production from concept through completion. The ideal candidate is passionate, creative, and detail oriented, and dedicated to providing superb client service at every turn.
This role demands an expert in all aspects of event, meeting, and conference planning, including cost containment, venue scouting, equipment logistics, room setup, and a wealth of best practices.
Objectives of this Role
Manage all aspects of event planning meeting strict deadlines and budget demands
Nurture and build relationships with vendors, venues, and other industry contacts to craft and implement creative and logistical aspects of all events
Stay current, and often ahead of the curve, on event planning, design, and production trends, proactively identifying and solving operational challenges
Establish standard procedures and train staff to execute them
Comply with legal, insurance, health and safety regulations at all times
Daily and Monthly Responsibilities
Coordinate with internal staff, vendors, and others to establish needs for events, and serve as liaison to senior level executives, government officials, and industry leaders throughout the planning process
Research resources, make site visits, and lead pre-event meetings when necessary to help staff make decisions about event design
Plan and facilitate logistics for all events, including contract negotiations, guest lists, venue preparation, presentation materials, security, catering, entertainment, transportation, equipment, decor, and marketing materials
Oversee client experiences from conception through post-event, managing on-site preparations, production, and event breakdown, ensuring consistent, high-level service throughout all phases
Maintain and build a comprehensive database of industry contacts, vendors, and venues
Troubleshoot and handle any issues that arise on the event day
Skills and Qualifications
Proficient in MS Office and Excel a must
7+ years of event planning/coordinator experience
Strong interpersonal and communication skills
Excellent organizational skills, including multitasking, time management, and meticulous attention to detail
Ability to handle pressure and make split-second decisions
Proficient with event management apps and registration tools used to manage registration and event logistics
Disclaimer: Seward & Kissel is an Equal Opportunity Employer: Seward & Kissel LLP does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.
Seward & Kissel LLP, founded in 1890, is a leading US law firm with an international reputation for excellence. With approximately 170 attorneys across offices in New York City and Washington DC, the firm’s practice primarily focuses on corporate and litigation work for clients seeking legal expertise in the financial services, corporate finance, and capital markets areas. The firm is particularly well known for its representation of major commercial banks, investment banking firms, investment advisers, registered funds (mutual funds, ETF’s), private investment funds (hedge, private credit, private equity, growth equity, venture capital, private equity real estate), broker-dealers, institutional investors, and maritime & transportation companies.
The firm’s award-winning attorneys are highly regarded in their respective practice areas and many have been with the firm for most, if not all, of their legal careers. The firm’s focus and expertise, combined with its stability, has enabled it to create a work culture that is dedicated to professional excellence and sound judgement, and that is committed to providing its clients with effective, high quality, hands-on legal service.