Essential Functions:

• Execution and oversight of all on-boarding processes for business services including HR processes, new hire orientation scheduling and execution, and tracking of information and paperwork. Partner with HR Coordinator on aspects of onboarding processes and act as a mentor and back-up on attorney hires
• Administers short- and long-term disability and workers’ compensation programs for DC attorneys and business services including, calculating dates, preparing forms, answering questions from personnel and management, monitoring absences, maintaining the LOA and workers comp spreadsheets, and problem-solving with personnel and insurance providers including providing updates to Labor and US Benefits
• Partners with HR Manager on projects and office programs such as, Staff Appreciation and Milestone, training initiatives, and well-being events and programming, vendor on-site visits/ demonstrations/ open enrollment meetings
• Responsible for temporary staff arrival/departure notification emails to office; coordinate and conduct temp staff on-boarding orientation; maintain list of on-site temp staff, temp files and paperwork, and emergency contact folder
• Primary person responsible for auditing business services workflows in the HRIS software for various employment transactions and related administrative processes
• Assumes primary lead on firm’s participation in annual two regional salary surveys and maintains department compensation reports
• Works with HR Manager on proposing, developing and implementing systems and procedures to support the efficient operation and productivity of the department
• Acts as back-up to HR Coordinator on all separations, completing employment verification requests and in all other areas of responsibility
• Oversite of year-end attendance reconciliation for business services working with HR Coordinator
• Maintains professional skills and relationships with various professional regional and national associations such as SHRM an ALA
• Additional duties and projects as requested or required
• Maintains confidentiality on all sensitive issues

Education/Training/Certifications

• Bachelor’s degree in a related field. An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job
• 3 years+ of progressive HR experience in a professional services environment. Law firm experience highly preferred

Technical Skills

• Proficiency in Microsoft Office products
• Knowledge of software tools such as PeopleSoft and iManage a plus; experience with similar database tools for applicant tracking (iCIMS) HR information a plus; proficiency with MS Office Suite applications including Excel, Word and Outlook required
• Proficiency in virtual platforms such as WebEx and Zoom

Performance Traits

• Ability to multi-task, take initiative, prioritize work and meet deadlines, strong service orientation, attention to detail and accuracy; high degree of professionalism; ability to handle confidential and sensitive information with the appropriate discretion; excellent verbal, written, organizational and interpersonal skills
• Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors
• Ability to work in a diverse team environment and effectively support the demanding needs of the Firm
• Ability to work under pressure, meet deadlines with shifting priorities
• Must be a self-starter with a high level of initiative
• Strong customer service skills, able to anticipate needs and exercise independent judgment
• Strong attention to detail, organizational skills and the ability to handle multiple projects
• Maintains confidentiality and exercises discretion
• Exercises solid strategic thinking and problem-solving skills

Management Accountabilities

• Project management as assigned

Physical Requirements

• May require occasional lifting of up to 20 lbs

Mayer Brown currently follows a hybrid schedule, generally three (3) days in the office and two (2) days working from home each week.

The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401 (k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.