Executive Legal Assistant/Paralegal, Office of General Counsel
Loyola Marymount University/ Loyola Law School
Application
Details
Posted: 18-Sep-24
Location: Los Angeles, California
Type: Full Time
Salary: $66,560.00 - $87,776.00 Salary
Categories:
Attorney
Internal Number: R10326
Under general supervision this position will assist the General Counsel by effectively supporting and managing all operations of the legal office, including scheduling, budget oversight, interface with external law firms and internal constituents, management of litigation, subpoenas, regulatory compliance, investigations, discovery, and trial preparation.
Primary Responsibilities:
Office Management:
Oversee day-to-day office operations, including managing schedules, appointments, budget matters and technology needs.
Serve as the primary point of contact for internal and external inquiries, directing them to the appropriate team members.
Maintain office efficiency by implementing and improving administrative procedures.
Legal Support:
Assist attorneys with legal research, document preparation and review, and case management.
Draft legal documents, correspondence, and pleadings under the supervision of attorneys.
Manage and organize legal files, ensuring all documents are accurately maintained and easily accessible.
Prepare and proofread legal documents, contracts, and correspondence.
Handle billing tasks, including generating invoices, tracking payments, and managing accounts receivable.
Assist with filing and organization of legal documents both in physical and electronic formats.
Client Interaction:
Communicate with clients to schedule appointments, relay messages, and provide general assistance as needed.
Maintain positive relationships by delivering excellent customer service and addressing inquiries in a timely manner.
Perform other duties as assigned or requested to support overall department operations.
Loyola Marymount University Expectations
Exhibit behavior that supports the mission, vision, and values of LMU. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service.
Requisite Qualifications
Typically a Bachelor's degree and/or certificate in Legal Studies, Paralegal Studies, or related field. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes.
Minimum of 5 years of experience as a legal assistant or paralegal.
Proficiency in legal research, document drafting, and case management software. Proficiency in legal research tools such as Westlaw and LexisNexis.
Excellent communication and interpersonal skills.
Strong organizational abilities with a keen attention to detail.
Discretion and professionalism when handling sensitive information.
Demonstrated ability to interact effectively, productively and sensitively with a variety of constituents (i.e. Students, faculty, staff, parents, clients, opposing counsel, and court personnel).
Ability to multi-task, plan, organize and execute day-to-day operations; work under deadlines and maintain a detail-oriented approach to each task; ability to prioritize work-flow on a daily basis;
Excellent organizational skills; exceptional personal initiative and attention to detail.
Demonstrated knowledge in the areas of modern office practices and procedures; filing systems; telephone and business etiquette; proofreading; good grammar and spelling usage; letter and report writing; office equipment use and maintenance.
Understanding of the Loyola Marymount University mission and goals and the ability to articulate the mission and goals.
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of this position.
Staff Regular
Salary range
$66,560.00 - $87,776.00 Salary commensurate with education and experience.
Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.)
About Loyola Marymount University/ Loyola Law School
Founded in 1911, Loyola Marymount University is a Carnegie classified R2 institution rooted in the Jesuit and Marymount traditions. We are committed to fostering a diverse academic community rich in opportunity for intellectual engagement and real-world experience. We enroll an academically ambitious, multicultural, and socioeconomically diverse student body. We recruit, retain and support a diverse faculty committed to excellence in teaching, research, scholarship and creativity. Our three campuses are rooted in the heart of Los Angeles, a global capital for arts and entertainment, innovation and technology, business and entrepreneurship.
LMU is a unique and rewarding place to work. As you consider your employment opportunities with our institution, we encourage you to take the time to learn about the university community and how it distinguishes us from other places of employment. We are proud of the programs, benefits and services we provide our community. We strive to ensure an inclusive environment in all aspects of campus life that fosters a strong sense of trust and mutual respect.