Under general supervision this position will assist the General Counsel by effectively supporting and managing all operations of the legal office, including scheduling, budget oversight, interface with external law firms and internal constituents, management of litigation, subpoenas, regulatory compliance, investigations, discovery, and trial preparation.

Primary Responsibilities:

Office Management:

• Oversee day-to-day office operations, including managing schedules, appointments, budget matters and technology needs.
• Serve as the primary point of contact for internal and external inquiries, directing them to the appropriate team members.
• Maintain office efficiency by implementing and improving administrative procedures.

Legal Support:

• Assist attorneys with legal research, document preparation and review, and case management.
• Draft legal documents, correspondence, and pleadings under the supervision of attorneys.
• Manage and organize legal files, ensuring all documents are accurately maintained and easily accessible.
• Prepare and proofread legal documents, contracts, and correspondence.
• Handle billing tasks, including generating invoices, tracking payments, and managing accounts receivable.
• Assist with filing and organization of legal documents both in physical and electronic formats.

Client Interaction:

• Communicate with clients to schedule appointments, relay messages, and provide general assistance as needed.
• Maintain positive relationships by delivering excellent customer service and addressing inquiries in a timely manner.

Perform other duties as assigned or requested to support overall department operations.

Loyola Marymount University Expectations

Exhibit behavior that supports the mission, vision, and values of LMU.  Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct.  Demonstrate a commitment to outstanding customer service.