Proskauer is a global law firm providing a wide variety of legal services to clients worldwide from offices in Beijing, Boca Raton, Boston, Chicago, Hong Kong, London, Los Angeles, New Orleans, New York, Paris, São Paulo, and Washington, DC.
 
Proskauer seeks a dedicated Practice Management Coordinator to join its Professional Resources team in New York. Working with the Professional Resources team, the Coordinator will further the Firm's strategic objective of training, developing and retaining highly accomplished and dedicated professionals.

Responsibilities include, but are not limited to:
 
Staffing & Productivity

• Support Associate Director with resource allocation and productivity management generally
• Create staffing reports to determine associates individual workflow capacities, and flag potential staffing issues or opportunities
• Regularly monitor time and availability of attorneys to effectively assign and reallocate matters, as necessary, and maximize overall productivity
• Balance practice group staffing needs and client service considerations with associate preferences and career development goals
• Assist with interfacing with assigning attorneys to respond to and clarify staffing requests; assist with conducting outreach to associates regarding capacity, interest and overall workflow

Attorney Training Programs 

• Coordinate practice group trainings, including scheduling, editing and circulating materials, uploading to Knowledge Management Portals/resource repositories
• Liaise with Professional Resources team to coordinate CLE eligibility for trainings and compliance with related processes
• Arrange for programs to be uploaded to the Firm’s ELearning platform for subsequent viewing
• Maintain lists of programs on the Firm’s ELearning platform applicable to or developed by the Private Credit Group
• Arrange for programs with third-party vendors
• Liaise with preferred providers, including PLI on roster and program requests
• Liaise with Knowledge Management team on needs and distributions of periodicals/knowledge tools, etc.

Attorney Management 

• Manage secondments, office transfers, leaves of absence and alternative work schedules in conjunction with HR, Benefits, Finance, Office Administrators (as applicable) and other necessary parties 
• Coordinate with Recruiting, HR and Labor regarding taxes, visas and other employment issues
• Oversee logistics of necessary Bar admissions 
• Oversee compliance with the Firm’s time entry policies 
• Support expense management of group

Attorney Evaluations 

• Facilitate the administration of attorney evaluations
• Support Legal Director and Associate Director during mid-year and year-end evaluation processes

Associate Mentoring and Morale

• Develop relationships with associates in order to serve as a resource for questions regarding their individual professional development
• Assist with the development, implementation, and coordination of associate development initiatives and morale events, whether in-person or via WebEx/Zoom
• Maintain records of Mentor and Associate Advisor assignments

Attorney Orientation and Off-Boarding 

• Coordinate with Recruiting and Professional Resources team on attorney and paralegal on-boarding 
• Coordinate with Professional Resources team on initial orientation of new associates, laterals and paralegals
• Coordinate with Professional Resources team on the administration of off-boarding procedures

Other Responsibilities 

• Support Firm Diversity & Inclusion and Women’s Initiatives 
• Work with attorneys to achieve the Firm’s pro bono goals and commitments
• Assist with innovation projects
• Stay apprised of developments in other practice groups, departments and across the firm 
• General assistance on ad-hoc projects, as needed

Qualifications:

• Bachelor's Degree.  Experience at a top law firm or other professional services company preferred.
• Flexibility to work outside regular business hours, including early mornings, evenings and weekends as needed
• Ability to multi-task and effectively prioritize competing demands on time and attention
• Entrepreneurial, self- motivated, and organized
• Excellent oral, written and interpersonal communication skills
• Keen attention to detail 
• Strong project management skills
• Proficiency with Microsoft Office (Word, PowerPoint, and Excel) and Adobe. 

Proskauer requires that all employees be vaccinated against COVID-19, and if eligible, that employees have received one booster shot, in order to access the Firm’s offices.  Proskauer will provide reasonable accommodations for medical or religious need in accordance with the Firm’s policies and applicable law.  This position will require physical presence in Proskauer’s offices on a weekly basis.   Accordingly, any offer of employment is contingent (subject to reasonable accommodations) upon providing the Firm with necessary proof of vaccination, and the Firm will keep all vaccination information, as well as any medical information, confidential in accordance with applicable law. 

Proskauer is an equal opportunity employer and is committed to providing a work environment that fosters diversity, inclusion, and equal opportunity without regard to race, color, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, citizenship, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status.